January 13, 2015 Minutes

BARR-REEVE COMMUNITY SCHOOLS, INC.
EXECUTIVE MEETING MINUTES
JANUARY 13, 2015

THE BARR-REEVE BOARD OF EDUCATION MET IN EXECUTIVE SESSION ON TUESDAY, JANUARY 13, 2015 AT 5:30 P.M. AT THE ADMINISTRATION OFFICE OF BARR-REEVE COMMUNITY SCHOOLS. BOARD MEMBERS GALEN GRABER, RONALD BOYD AND LANA HELMS WERE PRESENT. ALSO PRESENT WAS THE SUPERINTENDENT TRAVIS MADISON.
THE MEETING WAS CALLED TO ORDER.
A DISCUSSION WAS HELD ON JOB PERFORMANCE EVALUATION OF INDIVIDUAL EMPLOYEES.
A MOTION WAS MADE BY GALEN GRABER AND SECONDED BY LANA HELMS TO ADJOURN THE MEETING. MOTION CARRIED AND MEETING WAS ADJOURNED.

BARR-REEVE COMMUNITY SCHOOLS, INC.
REGULAR MEETING MINUTES
JANUARY 13, 2015

THE BARR-REEVE BOARD OF EDUCATION MET IN REGULAR SESSION ON TUESDAY, JANUARY 13, 2015 AT 6:00 P.M. IN THE ADMINISTRATION OFFICE OF BARR-REEVE COMMUNITY SCHOOLS. BOARD MEMBERS LANA HELMS, GALEN GRABER AND RONALD BOYD WERE PRESENT. ALSO PRESENT WERE THE SUPERINTENDENT TRAVIS MADISON AND THOSE LISTED ON THE ATTACHED SIGN-IN SHEET.
BEFORE THE MEETING WAS CALLED TO ORDER, MR MADISON STATED THAT AT A PREVIOUS MEETING IT WAS APPROVED FOR THE ADMINISTRATION TO GET A PERFORMANCE STIPEND OF $837.81. MR MADISON SAID THAT THE ADMINISTRATION HAS TURNED THAT DOWN AND WILL BE PAYING THE STIPEND BACK TO THE CORPORATION.
TRAVIS MADISON CALLED THE MEETING TO ORDER.
THE BOARD APPROVED THE MINUTES OF THE MEETING HELD ON DECEMBER 16, 2014. LANA HELMS MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED AND RONALD BOYD SECONDED THE MOTION. MOTION CARRIED.
THERE WERE NO COMMENTS FROM PATRONS CONCERNING ITEMS ON THE AGENDA.
IN NEW BUSINESS, NEW BOARD MEMBERS RONALD BOYD & LANA HELMS TOOK THE OATH OF OFFICE.
THE BOARD OF TRUSTEES WAS REORGANIZED WITH GALEN GRABER – PRESIDENT, RONALD BOYD – VICE–PRESIDENT AND LANA HELMS – SECRETARY. LANA HELMS MADE A MOTION TO ACCEPT GALEN GRABER AS PRESIDENT AND RONALD BOYD SECONDED THE MOTION. LANA HELMS MADE A MOTION TO ACCEPT RONALD BOYD AS VICE-PRESIDENT AND GALEN GRABER SECONDED THE MOTION. RONALD BOYD MADE A MOTION TO ACCEPT LANA HELMS AS SECRETARY AND GALEN GRABER SECONDED THE MOTION. MOTIONS CARRIED.
SUPERINTENDENT MADISON PRESENTED TO THE BOARD THAT REGULAR SCHEDULED BOARD MEETINGS WILL BE THE 2ND TUESDAY OF EVERY MONTH BUT ARE SUBJECT TO CHANGE. GALEN GRABER MADE A MOTION TO ACCEPT THIS AS STATED. LANA HELMS SECONDED THE MOTION AND MOTION CARRIED.
SUPERINTENDENT TRAVIS MADISON SUSPENDED THE REGULAR MEETING AND OPENED THE BOARD OF FINANCE MEETING FOR 2015. MR MADISON PRESENTED TO THE BOARD THE 2014 INVESTMENT REPORT. OFFICERS WERE ELECTED AS FOLLOWS: PRESIDENT – GALEN GRABER AND SECRETARY – LANA HELMS. RONALD BOYD MADE A MOTION TO ACCEPT GALEN GRABER AS PRESIDENT AND LANA HELMS SECONDED THE MOTION. RONALD BOYD MADE A MOTION TO APPROVE LANA HELMS AS SECRETARY AND GALEN GRABER SECONDED THE MOTION. MOTIONS CARRIED AND THE BOARD OF FINANCE MEETING WAS ADJOURNED.
MR MADISON RECONVENED THE REGULAR BOARD MEETING AND ASKED THE BOARD APPROVED TO APPROVE A RESOLUTION TO ALLOW CORPORATION TREASURER MARY LOTTES TO TRANSFER AND ENCUMBER APPROPRIATIONS. (SEE ATTACHED) GALEN GRABER MADE THE MOTION TO APPROVE THE RESOLUTION AND LANA HELMS SECONDED THE MOTION. MOTION CARRIED
THE BOARD RECEIVED A REPORT ON THE YEAR END TRANSFERS MADE FOR CALENDAR YEAR END 2014. RONALD BOYD MADE A MOTION TO ACCEPT THE REPORT AS PRINTED. GALEN GRABER SECONDED THE MOTION AND MOTION CARRIED.
ALSO MR MADISON PRESENTED THE ECA TREASURERS REPORTS FOR THE FIRST SEMESTER OF THE 2014-2015 SCHOOL YEAR TO THE BOARD FROM ECA TREASURERS SHEILA ROY AND CARMEN YODER. LANA HELMS MADE A MOTION TO APPROVE THE ECA TREASURERS REPORT. GALEN GRABER SECONDED THE MOTION AND MOTION CARRIED.
RONALD BOYD MADE A MOTION TO ACCEPT TRAVIS MADISON AS THE 2015 VOCATIONAL AND SPECIAL EDUCATION CO-OP REPRESENTATIVE. LANA HELMS SECONDED THE MOTION AND THE MOTION CARRIED.
MR MADISON RECOMMENDED TO THE BOARD THAT LEGAL COUNSEL FOR 2015 BE JEFFREY NORRIS. LANA HELMS MADE A MOTION TO ACCEPT THIS RECOMMENDATION. RONALD BOYD SECONDED THE MOTION AND MOTION CARRIED.
GALEN GRABER MADE A MOTION TO APPOINT SUPERINTENDENT TRAVIS MADISON AS THE 2015 CORPORATION COLLECTIVE BARGAINING REPRESENTATIVE. LANA HELMS SECONDED THE MOTION AND MOTION CARRIED.
SUPERINTENDENT MADISON RECOMMENDED THE FOLLOWING TREASURERS APPOINTMENTS FOR 2015:
CORPORATION TREASURER – MARY LOTTES
DEPUTY CORPORATION TREASURER – TAMARA SWARTZENTRUBER
ELEMENTARY TREASURER – SHEILA ROY
JR/SR HIGH SCHOOL TREASURER – CARMEN YODER
FOOD SERVICE MANAGER – JANET SWARTZENTRUBER
RONALD BOYD MADE THE MOTION TO APPROVE ALL TREASURER APPOINTMENTS AS PRESENTED BY SUPERINTENDENT MADISON AND LANA HELMS SECONDED THE MOTION. MOTION CARRIED.
CONFLICT OF INTEREST STATEMENTS WERE SIGNED AND APPROVED BY THE BOARD. GALEN GRABER MADE A MOTION TO APPROVE ALL CONFLICT OF INTEREST STATEMENTS AND RONALD BOYD SECONDED THE MOTION. MOTION CARRIED.
NEXT ON THE AGENDA WAS BUS ROUTE BID APPROVAL FOR 2015-2021. THE BOARD ASKED TO PUT THIS ON HOLD AND LOOK AT SOME OTHER OPTIONS.
THE BOARD ACCEPTED THE FOLLOWING FIELD TRIP REQUESTS:
JAN 10 – HS BAND – ORLEANS HIGH SCHOOL – STEPHANIE O’BRIAN
LANA HELMS MADE A MOTION TO ACCEPT THE FIELD TRIPS AS EDUCATIONAL. GALEN GRABER SECONDED THE MOTION. MOTION CARRIED.
IN PERSONNEL, THE BOARD APPROVED THE RESIGNATION OF CUSTODIAN SHANE TOLBERT. RONALD BOYD MADE A MOTION TO APPROVE THE RESIGNATION. GALEN GRABER SECONDED THE MOTION AND MOTION CARRIED.
ALSO IN PERSONNEL, AND UPON RECOMMENDATION FROM MARK YODER AND SUPERINTENDENT MADISON, THE BOARD APPROVE GEORGIA WARNE AS A 2ND SHIFT CUSTODIAN. LANA HELMS MADE A MOTION TO APPROVE THIS POSITION AS STATED. GALEN GRABER SECONDED THE MOTION AND MOTION CARRIED.
IN OTHER BUSINESS, KINDERGARTEN ROUND UP WILL BE FRIDAY, MARCH 6, 2015.
ALSO IN OTHER BUSINESS, MR MADISON STATED THAT THE BOARD WOULD BE ATTENDING A SEMINAR ON WEDNESDAY NIGHT, JANUARY 21, 2015 IN HUNTINGBURG.
IN REPORTS, MR MADISON GAVE A REPORT ON THE FIX IT COALITION. HE SAID HE WOULD BE SENDING INFORMATION HOME WITH PARENTS IN THE NEXT FEW DAYS. LANA HELMS AND RONALD BOYD BOTH SPOKE ABOUT HOW THE LEGISLATORS NEED TO HEAR FROM EVERYBODY NOT JUST FROM OUR BOARD AND ADMINISTRATORS.
CLAIM NUMBERS 1 – 53 WERE PRESENTED TO THE BOARD FOR PAYMENT. LANA HELMS MADE A MOTION TO ACCEPT ALL CLAIMS AS PRESENTED. GALEN GRABER SECONDED THE MOTION AND MOTION CARRIED.
HEAD OF MAINTENANCE, MARK YODER HAD A QUESTION FOR THE BOARD REGARDING THE PERFORMANCE PAY THAT TEACHERS RECEIVED IN DECEMBER. HE FELT THAT NON CERTIFIED EMPLOYEES SHOULD ALSO GET A BONUS FOR THE WORK THAT THEY PUT IN AS WELL. THE BOARD EXPLAINED THAT THE PERFORMANCE MONEY WAS PROVIDED BY THE STATE AND HAD SPECIFIC GUIDELINES ON WHO COULD RECEIVE IT. THIS MONEY WAS PROVIDED TO THE CORPORATION IN DECEMBER.
BOARD MEMBER RONALD BOYD COMMENTED AT THE END OF THE MEETING THAT HE WANTED TO VERIFY THAT THE $9,000 THE CORPORATION SOLD THE SCHOOL JEEP TO WASHINGTON CHRYSLER CENTER FOR WAS INDEED DEPOSITED INTO THE RAINY DAY FUND. THAT WAS THE SAME FUND THE JEEP WAS PURCHASED OUT OF IN 2011.
THE NEXT REGULARLY SCHEDULED MEETING WILL BE HELD ON FEBRUARY 17, 2015.
THERE BEING NO FURTHER BUSINESS, TRAVIS MADISON STATED HE WOULD ENTERTAIN A MOTION TO ADJOURN. GALEN GRABER MADE A MOTION TO ADJOURN THE MEETING AND RONALD BOYD SECONDED THE MOTION. MOTION CARRIED AND MEETING WAS ADJOURNED.

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