December 16, 2014 Minutes

BARR-REEVE COMMUNITY SCHOOLS, INC.
EXECUTIVE MEETING MINUTES
DECEMBER 16, 2014

THE BARR-REEVE BOARD OF EDUCATION MET IN EXECUTIVE SESSION ON TUESDAY, DECEMBER 16, 2014 AT 4:00 P.M. AT THE ADMINISTRATION OFFICE OF BARR-REEVE COMMUNITY SCHOOLS. BOARD MEMBERS GALEN GRABER, SCOTT LOTTES AND JOE CUMMINGS WERE PRESENT. ALSO PRESENT WAS THE SUPERINTENDENT TRAVIS MADISON.

THE MEETING WAS CALLED TO ORDER.

A DISCUSSION WAS HELD ON JOB PERFORMANCE EVALUATION OF INDIVIDUAL EMPLOYEES.

A MOTION WAS MADE BY SCOTT LOTTES AND SECONDED BY JOE CUMMINGS TO ADJOURN THE MEETING. MOTION CARRIED AND MEETING WAS ADJOURNED.

BARR-REEVE COMMUNITY SCHOOLS, INC.
REGULAR BOARD MEETING MINUTES
DECEMBER 16, 2014

THE BARR-REEVE BOARD OF EDUCATION MET IN REGULAR SESSION ON TUESDAY, DECEMBER 16, 2014 AT 5:00 P.M. IN THE ADMINISTRATION OFFICE OF BARR-REEVE COMMUNITY SCHOOLS. BOARD MEMBERS SCOTT LOTTES, GALEN GRABER AND JOE CUMMINGS WERE PRESENT. ALSO PRESENT WERE THE SUPERINTENDENT TRAVIS MADISON AND THOSE LISTED ON THE ATTACHED SIGN-IN SHEET.

TRAVIS MADISON CALLED THE MEETING TO ORDER.

THE BOARD APPROVED THE MINUTES OF THE MEETING HELD ON NOVEMBER 11, 2014. JOE CUMMINGS MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED AND SCOTT LOTTES SECONDED THE MOTION. MOTION CARRIED.

THERE WERE NO COMMENTS FROM PATRONS CONCERNING ITEMS ON THE AGENDA.

IN NEW BUSINESS, THE BOARD ACCEPTED THE FOLLOWING PROFESSIONAL DEVELOPMENT REQUEST:
DEC 15 & 16 – THE INDIANA GIFTED CONFERENCE – INDIANAPOLIS – NICOLE LENGACHER
SCOTT LOTTES MADE A MOTION TO APPROVE ALL PROFESSIONAL DEVELOPMENT REQUESTS. JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

THE BOARD ACCEPTED THE FOLLOWING FIELD TRIP REQUESTS:
DEC 10 – SADD CLUB – MONTGOMERY SENIOR HOUSING – KIM FIELDS
DEC 12 – SPANISH CLUB – WASHINGTON – JORDAN GUINN
DEC 15 – 33 HS CHORUS STUDENTS – EMERALD HOUSE – WASHINGTON – STEPHANIE O’BRIAN
GALEN GRABER MADE A MOTION TO ACCEPT THE FIELD TRIPS AS EDUCATIONAL. JOE CUMMINGS SECONDED THE MOTION. MOTION CARRIED.

MR MADISON STATED THE BUS ROUTE SPECIFICATIONS FOR 2015-2021 HAVE BEEN ADVERTISED AND THE BIDS ARE DUE ON DECEMBER 18TH. THE BOARD WILL APPROVE THOSE AT THE JANUARY MEETING.

JOE CUMMINGS MADE A MOTION TO ACCEPT THE KOMPUTROL DISASTER RECOVERY AGREEMENT AS A BACKUP TO CORPORATION FINANCIAL INFORMATION. SCOTT LOTTES SECONDED THE MOTION. MOTION CARRIED.

GALEN GRABER MADE A MOTION TO APPROVE A RESOLUTION IF NEEDED TO TRANSFER FUNDS TO CAFETERIA FUND. JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

THE BOARD APPROVED THE PROFESSIONAL LEAVE/TRAVEL GUIDELINES POLICY. SCOTT LOTTES MADE A MOTION TO ACCEPT THE POLICY AS WRITTEN. JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

MR MADISON REPORTED TO THE BOARD ON THE RENEWAL OF THE PROPERTY & LIABILITY INSURANCE COVERAGE FOR THE SCHOOL CORPORATION. EMC THROUGH DOWNEY INSURANCE IS THE CURRENT CARRIER FOR THE CORPORATION. THERE WAS AN INCREASE DUE TO A MAJOR CLAIM FROM THIS PAST YEAR. GALEN GRABER MADE A MOTION TO ACCEPT THE CURRENT CARRIER FOR 2015 AND SCOTT LOTTES SECONDED. MOTION CARRIED.

GALEN GRABER MADE A MOTION TO APPROVE THE 2015 DRIVER’S ED PROGRAM WITH A FEE OF $325. JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

SCOTT LOTTES MADE A MOTION TO APPROVE THE SALE OF THE 2008 SCHOOL JEEP TO WASHINGTON CHRYSLER FOR $9000. ALSO APPROVED WAS A STIPEND TWICE A YEAR TO

MR MADISON FOR THE USE OF HIS OWN VEHICLE. GALEN GRABER SECONDED THE MOTION AND MOTION CARRIED.

IN PERSONNEL, THE BOARD APPROVED THE PERFORMANCE STIPENDS AND MEMO OF UNDERSTANDING WITH CTA AS WELL AS STIPENDS IN THE AMOUNT OF $837.81 TO TEACHERS, COUNSELORS AND ADMINISTRATORS. JOE CUMMINGS MADE A MOTION TO APPROVE THIS AS STATED BY MR MADISON. GALEN GRABER SECONDED THE MOTION AND MOTION CARRIED.

CLAIM NUMBERS 843 – 926 WERE PRESENTED TO THE BOARD FOR PAYMENT. JOE CUMMINGS MADE A MOTION TO ACCEPT ALL CLAIMS AS PRESENTED AND GAVE TREASURER MARY LOTTES PERMISSION TO PAY REMAINING CLAIMS PRIOR TO DECEMBER 31, 2014. SCOTT LOTTES SECONDED THE MOTION AND MOTION CARRIED.

IN OTHER BUSINESS, MR MADISON RECOGNIZED THE OUTGOING BOARD MEMBERS WITH A PLAQUE FOR THEIR 20 YEARS OF SERVICE. MR MADISON AND BOARD MEMBER GALEN GRABER GAVE THE PRESENTATION WITH WORDS OF THANKS.

THE NEXT REGULARLY SCHEDULED MEETING WILL BE HELD ON JANUARY 13, 2015.

THERE BEING NO FURTHER BUSINESS, TRAVIS MADISON STATED HE WOULD ENTERTAIN A MOTION TO ADJOURN. SCOTT LOTTES MADE A MOTION TO ADJOURN THE MEETING AND JOE CUMMINGS SECONDED THE MOTION. MOTION CARRIED AND MEETING WAS ADJOURNED.

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