January 20, 2014 Minutes

BARR-REEVE COMMUNITY SCHOOLS, INC.
EXECUTIVE MEETING MINUTES
JANUARY 20, 2014

THE BARR-REEVE BOARD OF EDUCATION MET IN EXECUTIVE SESSION ON MONDAY, JANUARY 20, 2014 AT 7:00 P.M. AT THE ADMINISTRATION OFFICE OF BARR-REEVE COMMUNITY SCHOOLS. BOARD MEMBERS SCOTT LOTTES, GALEN GRABER AND JOE CUMMINGS WERE PRESENT.  ALSO PRESENT WAS THE SUPERINTENDENT TRAVIS MADISON.  

THE MEETING WAS CALLED TO ORDER.

A DISCUSSION WAS HELD ON THE ASSESMENT, DESIGN AND IMPLEMENTATION OF SCHOOL SAFETY AND SECURITY MEASURES, PLANS AND SYSTEMS. A DISCUSSION WAS HELD ON JOB PERFORMANCE EVALUATION OF INDIVIDUAL EMPLOYEES. A MOTION WAS MADE BY JOE CUMMINGS AND SECONDED BY SCOTT LOTTES TO ADJOURN THE MEETING. MOTION CARRIED AND MEETING WAS ADJOURNED.

BARR-REEVE COMMUNITY SCHOOLS, INC.
REGULAR BOARD MEETING MINUTES
JANUARY 20, 2014

THE BARR-REEVE BOARD OF EDUCATION MET IN REGULAR SESSION ON MONDAY, JANUARY 20, 2014 AT 8:00 P.M. IN THE ADMINISTRATION OFFICE OF BARR-REEVE COMMUNITY SCHOOLS.  BOARD MEMBERS SCOTT LOTTES, GALEN GRABER AND JOE CUMMINGS WERE PRESENT. ALSO PRESENT WERE THE SUPERINTENDENT TRAVIS MADISON AND THOSE LISTED ON THE ATTACHED SIGN-IN SHEET.

TRAVIS MADISON CALLED THE MEETING TO ORDER.

THE BOARD APPROVED THE MINUTES OF THE MEETINGS HELD ON DECEMBER 18, 2013.  JOE CUMMINGS MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED AND GALEN GRABER SECONDED THE MOTION.  MOTION CARRIED.

THERE WERE NO COMMENTS FROM PATRONS CONCERNING ITEMS ON THE AGENDA.

THE BOARD OF TRUSTEES WAS REORGANIZED WITH SCOTT LOTTES – PRESIDENT, GALEN GRABER – VICE–PRESIDENT AND JOE CUMMINGS – SECRETARY.  JOE CUMMINGS MADE A MOTION TO ACCEPT SCOTT LOTTES AS PRESIDENT AND GALEN GRABER SECONDED THE MOTION. JOE CUMMINGS MADE A MOTION TO ACCEPT GALEN GRABER AS VICE-PRESIDENT AND SCOTT LOTTES SECONDED THE MOTION. SCOTT LOTTES MADE A MOTION TO ACCEPT JOE CUMMINGS AS SECRETARY AND GALEN GRABER SECONDED THE MOTION. MOTIONS CARRIED.

MR MADISON SUSPENDED THE REGULAR MEETING AND OPENED THE BOARD OF FINANCE MEETING FOR 2014.  OFFICERS WERE ELECTED AS FOLLOWS:  PRESIDENT – SCOTT LOTTES AND SECRETARY – JOE CUMMINGS. JOE CUMMINGS MADE A MOTION TO ACCEPT SCOTT LOTTES AS PRESIDENT AND GALEN GRABER SECONDED THE MOTION. SCOTT LOTTES MADE A MOTION TO APPROVE JOE CUMMINGS AS SECRETARY AND GALEN GRABER SECONDED THE MOTION.  MOTIONS CARRIED AND THE BOARD OF FINANCE MEETING WAS ADJOURNED. 

MR MADISON RECONVENED THE REGULAR BOARD MEETING AND ASKED THE BOARD APPROVED TO APPROVE A RESOLUTION TO ALLOW CORPORATION TREASURER MARY LOTTES TO TRANSFER AND ENCUMBER APPROPRIATIONS.  (SEE ATTACHED)  GALEN GRABER MADE THE MOTION TO APPROVE THE RESOLUTION AND JOE CUMMINGS SECONDED THE MOTION.  MOTION CARRIED.

THE BOARD RECEIVED A REPORT ON THE YEAR END TRANSFERS MADE FOR CALENDAR YEAR END 2013.  SCOTT LOTTES MADE A MOTION TO ACCEPT THE REPORT AS PRINTED. JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

ALSO MR MADISON PRESENTED THE ECA TREASURERS REPORTS FOR THE FIRST SEMESTER OF THE 2013-2014 SCHOOL YEAR TO THE BOARD FROM ECA TREASURERS BARBARA LENGACHER AND CARMEN YODER. SCOTT LOTTES MADE A MOTION TO APPROVE THE TRANSFERS AND THE ECA TREASURERS REPORT. GALEN GRABER SECONDED THE MOTION AND MOTION CARRIED.

THE BOARD ACCEPTED THE FOLLOWING FIELD TRIP REQUEST:

JAN 16 – VARSITY VOLLEYBALL TEAM – STATE HOUSE – INDIANAPOLIS – AMBER DECOURSEY

JOE CUMMINGS MADE A MOTION TO ACCEPT THE FIELD TRIP AS EDUCATIONAL. GALEN GRABER SECONDED THE MOTION.  MOTION CARRIED.

THE BOARD ACCEPTED THE FOLLOWING PROFESSIONAL DEVELOPMENT REQUEST:

JAN 23 – 25 – MUSIC ED – FORT WAYNE, IN – STEPHANIE O’BRIAN

SCOTT LOTTES MADE A MOTION TO APPROVE ALL PROFESSIONAL DEVELOPMENT REQUESTS.  JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

THE BOARD ALSO APPROVED THE USE OF THE OLD GYM & NW GYM FOR POST PROM FROM PARENTS. JOE CUMMINGS MADE A MOTION TO ACCEPT AND SCOTT LOTTES SECONDED THE MOTION. MOTION CARRIED.

THERE WERE NO ITEMS IN PERSONNEL.

IN REPORTS, MR MADISON GAVE A LIST OF DATES FOR FUTURE BOARD MEETINGS. SCOTT MADE A MOTION TO ACCEPT THE DATES AND JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

ALSO IN REPORTS, SUPERINTENDENT TRAVIS MADISON SPOKE TO THE BOARD ABOUT THE NEW LIGHTS IN THE GYM. THE LIGHTS SECURED THROUGH AN ENERGIZING INDIANA GRANT. HE ALSO SAID THERE MAY BE AN AUCTION IN THE SPRING FOR THE OLD LIGHTS.

ALSO MR MADISON SPOKE ABOUT THE MESSAGE BOARD IN THE GYM. HE SAID THAT IT WAS PAID FOR BY ADVERTISEMENTS THAT WILL BE DISPLAYED ON  THE BOARD. ATHLETIC DIRECTOR AARON ASH IS THE PERSON IN CHARGE OF THIS AND THE CORPORATION HASN’T PAID A DIME ON THE MESSAGE BOARD.

CLAIM NUMBERS 1 – 56 WERE PRESENTED TO THE BOARD FOR PAYMENT. GALEN GRABER MADE A MOTION TO ACCEPT ALL CLAIMS AS PRESENTED.  JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

THE NEXT REGULARLY SCHEDULED MEETING WILL BE HELD ON FEBRUARY 11, 2014.

THERE BEING NO FURTHER BUSINESS, TRAVIS MADISON STATED HE WOULD ENTERTAIN A MOTION TO ADJOURN.  JOE CUMMINGS MADE A MOTION TO ADJOURN THE MEETING AND SCOTT LOTTES SECONDED THE MOTION.  MOTION CARRIED AND MEETING WAS ADJOURNED.

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