December 18, 2013 Minutes

BARR-REEVE COMMUNITY SCHOOLS, INC.
EXECUTIVE MEETING MINUTES
DECEMBER 18, 2013

THE BARR-REEVE BOARD OF EDUCATION MET IN EXECUTIVE SESSION ON WEDNESDAY, DECEMBER 18, 2013 AT 5:30 P.M. AT THE ADMINISTRATION OFFICE OF BARR-REEVE COMMUNITY SCHOOLS. BOARD MEMBERS SCOTT LOTTES, GALEN GRABER AND JOE CUMMINGS WERE PRESENT.  ALSO PRESENT WAS THE SUPERINTENDENT TRAVIS MADISON. 

THE MEETING WAS CALLED TO ORDER.

A DISCUSSION WAS HELD ON THE ASSESMENT, DESIGN AND IMPLEMENTATION OF SCHOOL SAFETY AND SECURITY MEASURES, PLANS AND SYSTEMS. A DISCUSSION WAS HELD ON JOB PERFORMANCE EVALUATION OF INDIVIDUAL EMPLOYEES. A MOTION WAS MADE BY SCOTT LOTTES AND SECONDED BY GALEN GRABER TO ADJOURN THE MEETING. MOTION CARRIED AND MEETING WAS ADJOURNED.


BARR-REEVE COMMUNITY SCHOOLS, INC.
REGULAR BOARD MEETING MINUTES
DECEMBER 18, 2013

THE BARR-REEVE BOARD OF EDUCATION MET IN REGULAR SESSION ON WEDNESDAY, DECEMBER 18, 2013 AT 6:00 P.M. IN THE ADMINISTRATION OFFICE OF BARR-REEVE COMMUNITY SCHOOLS.  BOARD MEMBERS SCOTT LOTTES, GALEN GRABER AND JOE CUMMINGS WERE PRESENT. ALSO PRESENT WERE THE SUPERINTENDENT TRAVIS MADISON AND THOSE LISTED ON THE ATTACHED SIGN-IN SHEET.

TRAVIS MADISON CALLED THE MEETING TO ORDER.

THE BOARD APPROVED THE MINUTES OF THE MEETINGS HELD ON NOVEMBER 12, 2013 AND DECEMBER 11, 2013.  JOE CUMMINGS MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED AND GALEN GRABER SECONDED THE MOTION.  MOTION CARRIED.

MR MADISON ASKED IF THERE WERE ANY COMMENTS FROM PATRONS CONCERNING ITEMS ON THE AGENDA. TERI HOLT ASKED FOR COPIES OF SOME OF THE ITEMS THAT WERE GOING TO BE DISCUSSED LATER IN THE MEETING.

IN NEW BUSINESS, THE BOARD APPROVED THE ELEMENTARY, MIDDLE/HIGH SCHOOL IMPROVEMENT PLANS. SCOTT LOTTES MADE A MOTION TO ACCEPT THE PLANS AS WRITTEN. JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

THE BOARD ACCEPTED THE FOLLOWING FIELD TRIP REQUESTS:

NOV 16-17 – BAND – RED SKELETON THEATRE – VINCENNES – STEPHANIE O’BRIAN

NOV 22-23 – BAND – SOUTH KNOX HIGH SCHOOL – STEPHANIE O’BRIAN

DEC 12 – 6-12 GRADE RESOUCE STUDENTS – SENIOR & FAMILY SERVICES & LOOGOOTEE NURSING CENTER – JAMIE UNDERWOOD

DEC 17 – SADD STUDENTS – MONTGOMERY SENIOR APTS – KIM FIELDS

DEC 18 – ADVANCED PE – CAMP ILLIANA – AMBER DECOURSEY

FEB 5 – 1ST GRADE – THE CENTRE – EVANSVILLE, IN – ANDREA HUFF, BRITTANY MILLER, BROOKE STUCKEY & TRACY NOWASKIE

JOE CUMMINGS MADE A MOTION TO ACCEPT THE FIELD TRIP AS EDUCATIONAL. GALEN GRABER SECONDED THE MOTION.  MOTION CARRIED.

THERE WERE NO PROFESSIONAL DEVELOPMENT REQUEST.

SCOTT LOTTES MADE A MOTION TO ACCEPT THE KOMPUTROL DISASTER RECOVERY AGREEMENT AS A BACKUP TO CORPORATION FIANANCIAL INFORMATION.  GALEN GRABER SECONDED THE MOTION. MOTION CARRIED.

MR MADISON MADE A RECOMMENDATION TO THE BOARD TO REMAIN WITH DUNN & ASSOCIATES FOR HEALTH INSURANCE FOR THE CORPORATION.

THERE WAS SOME NEW PLANS ADDED AS CHOICES TO CHOOSE FROM. SUPERINTENDENT MADISON STATED THAT ALL BOARD MEMBERS, ADMINISTRATION, NON-CERTIFIED AND CLASSIFIED PERSONNEL WILL MOVE TO A HIGHER DEDUCTIBLE PLAN THAT IS BEING OFFERED. JOE CUMMINGS MADE A MOTION TO ACCEPT THE CURRENT CARRIER FOR 2014 AND GALEN GRABER SECONDED. MOTION CARRIED

MR MADISON REPORTED TO THE BOARD ON THE RENEWAL OF THE PROPERTY & LIABILITY INSURANCE COVERAGE FOR THE SCHOOL CORPORATION.  EMC THROUGH DOWNEY INSURANCE IS THE CURRENT CARRIER FOR THE CORPORATION. THERE WAS A 5-6% INCREASE DUE TO A MAJOR CLAIM FROM THIS PAST YEAR. GALEN GRABER MADE A MOTION TO ACCEPT THE CURRENT CARRIER FOR 2013 AND SCOTT LOTTES SECONDED. MOTION CARRIED.

THE BOARD APPROVED A RESOLTUION TO TRANSFER $3,500 FROM THE GENERAL FUND TO THE CAFETERIA FUND.  (SEE ATTACHED)  JOE CUMMINGS MADE THE MOTION TO ALLOW THE TRANSFER AND GALEN GRABER SECONDED THE MOTION.  MOTION CARRIED.

SCOTT LOTTES MADE A MOTION TO APPROVE THE 2014 DRIVER’S ED PROGRAM WITH A FEE OF $325. JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

IN PERSONNEL, THE BOARD APPROVED ANDREA HUFF AND DR NANCY HARRISON AS PROFESSIONAL DEVELOPMENT COACHES. SCOTT LOTTES MADE A MOTION TO ACCEPT THE POSITION AS STATED. GALEN GRABER SECONDED THE MOTION AND MOTION CARRIED.

GALEN GRABER MADE A MOTION TO APPROVE A CONTRACT ROLL OVER FOR MIDDLE/HIGH SCHOOL PRINCIPAL JEFF DOYLE. HE WILL BE ON THE 1ST OF A 3 YEAR CONTRACT. HE RECEIVES A $1000 RAISE BASED ON THE ADMINISTRATION COMPENSATION MODEL. JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

ALSO IN PERSONNEL, JOE CUMMINGS MADE A MOTION TO APPROVE A CONTRACT ROLL OVER FOR MIDDLE/HIGH ASSISTANT PRINCIPAL AND ATHLETIC DIRECTOR, AARON ASH. HE WILL BE ON THE 1ST OF A 2 YEAR CONTRACT. HE RECEIVES A $1000 RAISE BASED ON THE ADMINISTRATION COMPENSATION MODEL. SCOTT LOTTES SECONDED THE MOTION AND MOTION CARRIED.

SCOTT LOTTESS MADE A MOTION TO APPROVE THE NON-CERTIFIED CONTRACTS AS PRESENTED. JOE CUMMING SECONDED THE MOTION AND MOTION CARRIED.

THE LAST ITEM IN PERSONNEL, JOE CUMMINGS MADE A MOTION TO APPROVE THE CLASSIFIED EMPLOYEE CONTRACTS AS PRESENTED. GALEN GRABER SECONDED THE MOTION AND MOTION CARRIED.

IN REPORTS, MR MADISON WAS EXCITED TO ANNOUNCE THAT ALL 3 SCHOOLS RECEIVE AN A IN THE A-F SCHOOL LETTER GRADE REPORT.

SUPERINTENDENT MADISON GAVE LIST OF TENTATIVE DATES FOR BOARD MEETINGS NEXT YEAR. HE ALSO STATED THAT REGULAR MEETINGS ARE ON THE 2ND TUESDAY OF EACH MONTH UNLESS SPECIFIED OTHERWISE.

MR MADISON ALSO STATED THAT THE KINDERGARTEN ROUND-UP WILL BE FRIDAY, MARCH 7, 2014. IF YOU HAVE ANY QUESTIONS, PLEASE CALL THE PRIMARY OFFICE.

ALSO IN REPORTS, MR MADISON STATED THAT OUR SCHOOL RECEIVED A WAIVER FROM THE STATE FOR THE NOVEMBER 18, 2013 DAY THAT WAS CANCELLED DUE TO WEATHER. WE WILL NOT NEED TO MAKE UP THIS DATE.

CLAIM NUMBERS 928 – 1008 WERE PRESENTED TO THE BOARD FOR PAYMENT. GALEN GRABER MADE A MOTION TO ACCEPT ALL CLAIMS AS PRESENTED AND TO GIVE TREASURER THE APPROVAL TO PAY ANY REAMINING BILLS THAT NEED TO BE PAID BY DECEMBER 31, 2013. JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

THE NEXT REGULARLY SCHEDULED MEETING WILL BE HELD ON JANUARY 14, 2014.

THERE BEING NO FURTHER BUSINESS, TRAVIS MADISON STATED HE WOULD ENTERTAIN A MOTION TO ADJOURN.  SCOTT LOTTES MADE A MOTION TO ADJOURN THE MEETING AND JOE CUMMINGS SECONDED THE MOTION.  MOTION CARRIED AND MEETING WAS ADJOURNED.

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