July 17, 2013 Minutes

BARR-REEVE COMMUNITY SCHOOLS, INC.
EXECUTIVE MEETING MINUTES
JULY 17, 2013


THE BARR-REEVE BOARD OF EDUCATION MET IN EXECUTIVE SESSION ON WEDNESDAY, JULY 17, 2013 AT 7:00 P.M. AT THE ADMINISTRATION OFFICE OF BARR-REEVE COMMUNITY SCHOOLS. BOARD MEMBERS SCOTT LOTTES AND JOE CUMMINGS WERE PRESENT.  ALSO PRESENT WAS THE SUPERINTENDENT TRAVIS MADISON.  

THE MEETING WAS CALLED TO ORDER.

A DISCUSSION WAS HELD OF STRATEGY WITH RESPECT TO COLLECTIVE BARGAINING. ALSO A DISCUSSION WAS HELD ON JOB PERFORMANCE EVALUATION OF INDIVIDUAL EMPLOYEES. 

A MOTION WAS MADE BY JOE CUMMINGS AND SECONDED BY SCOTT LOTTES TO ADJOURN THE MEETING. MOTION CARRIED AND MEETING WAS ADJOURNED.

BARR-REEVE COMMUNITY SCHOOLS, INC.
REGULAR BOARD MEETING MINUTES
JULY 17, 2013

THE BARR-REEVE BOARD OF EDUCATION MET IN SPECIAL SESSION ON WEDNESDAY, JULY 17, 2013 AT 8:00 P.M. IN THE ADMINISTRATION OFFICE OF BARR-REEVE COMMUNITY SCHOOLS.  BOARD MEMBERS SCOTT LOTTES AND JOE CUMMINGS WERE PRESENT. ALSO PRESENT WERE THE SUPERINTENDENT TRAVIS MADISON AND THOSE LISTED ON THE ATTACHED SIGN-IN SHEET.

TRAVIS MADISON CALLED THE MEETING TO ORDER.

THE BOARD APPROVED THE MINUTES OF THE MEETING HELD ON JUNE 25, 2013.  JOE CUMMINGS MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED AND SCOTT LOTTES SECONDED THE MOTION.  MOTION CARRIED.

COMMENTS WERE MADE FROM PATRONS JOYCE KIM-ROHRER, LORI TEDROW, KATHY EDWARDS, JENNIFER WALTON, STEPHANIE O’BRIAN AND MARK O’BRIAN CONCERNING ITEMS ON THE AGENDA. ELEMENTARY PRINCIPAL DENA LENGACHER AND ASSISTANT PRINCIPAL JENNIFER LEE ANSWERED QUESTIONS CONCERNING THE 5TH GRADE BAND. BOARD MEMBERS JOE CUMMINGS AND SCOTT LOTTES BOTH COMMENTED ON THEIR CONCERNS.

IN NEW BUSINESS, SUPERINTENDENT MADISON PRESENTED THE TEXTBOOK RENTAL FEES FOR THE 2013 – 2014 SCHOOL YEAR FOR THE MIDDLE/HIGH SCHOOL TO THE BOARD. THEY ARE AS LISTED:

6TH GRADE = $148.52

7TH GRADE = $165.60

8TH GRADE = $171.74

HIGH SCHOOL FEES WILL VARY DEPENDING UPON THE SCHEDULE OF CLASSES. THEY SHOULD RANGE FROM $150.00 TO $240.00.

JOE CUMMINGS MADE A MOTION TO APPROVE THE FEES ARE PRESENTED AND SCOTT LOTTES SECONDED THE MOTION.  MOTION CARRIED.

MR MADISON PRESENTED TO THE BOARD THE BREAD AND MILK PRICES THAT WERE SECURED THROUGH SIEC. MILK PRICES WERE EXTENDED WITH PRAIRIE FARMS DAIRY. THE BID FOR BREAD WENT TO EARTHGRAINS BAKING COMPANY, INC. SCOTT LOTTES MADE A MOTION TO EXCEPT THE BIDS AS STATED. JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

THE BOARD APPROVED SEVERAL EXTENSIONS: TRAVIS MADISON AS THE VOACATIONAL AND SPECIAL EDUCATION CO-OP REPRESENTATIVE. JOE CUMMINGS MADE A MOTION AND SCOTT LOTTES SECONDED THE MOTION. MOTION CARRIED. EXTENSION OF TREASURER’S APPOINTMENTS: MARY LOTTES – TREASURER; TAMARA SWARTZENTRUBER – DEPUTY TREASURER; CARMEN YODER – HIGH SCHOOL ECA TREASURER; BARBARA LENGACHER – ELEMENTARY TREASURER; AND JANET SWARTZENTRUBER – CAFETERIA CASHIER. JOE CUMMINGS MADE A MOTION TO EXTEND THESE APPOINTMENTS AS STATED. SCOTT LOTTES SECONDED THE MOTION AND MOTION CARRIED. ALSO EXTENDED WAS THE CONFLICT OF INTEREST STATEMENTS. SCOTT LOTTES MADE A MOTION TO EXTEND THE CONFLICT OF INTEREST STATEMENTS AND JOE CUMMINGS SECONDED THE MOTION. MOTION CARRIED.

MR MADISON PRESENTED THE SCHOOL LUNCH AND BREAKFAST PRICES FOR THE NEW SCHOOL YEAR.

 LUNCH PRICES ARE:

K – 12             = $2.20

ADULT = $2.85

REDUCED = $.40

MILK = $.25

BREAKFAST PRICES ARE:

K – 12 = $1.25

ADULTS = $1.75

REDUCED = $.30

SCOTT LOTTES MADE A MOTION TO ACCEPT THE PRICES AS STATED. JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

ALSO IN NEW BUSINESS, THE BOARD ACCEPTED THE FOLLOWING PROFESSIONAL DEVELOPMENT REQUEST:

JULY 16 – 18 – BACK TO SCHOOL LITERACY CONFERENCE – HUNTINGBURG – DOUGLS KLOPFENSTEIN, LAURA CRANEY, LACEY JEFFERS & BETH ANN DEVILLEZ

JULY 18 & 19 – NEW ADMINISTRATORS CONFERENCE – INDIANAPOLIS – DENA LENGACHER

JULY 23 – 25 – RISE TRAINING FOR TEACHER EVALUATORS – JASPER – DENA LENGACHER

JULY 30 – FOOD SERVICE SEMINAR – HUNTINGBURG – JANET SWARTZENTRUBER, JOYCE GRABER, TERESA KNEPP, CHASTA BLAKE, KAREN GRABER & BETTY KNEPP

JOE CUMMINGS MADE A MOTION TO APPROVE ALL PROFESSIONAL DEVELOPMENT REQUESTS.  SCOTT LOTTES SECONDED THE MOTION AND MOTION CARRIED.

NEW IN PERSONNEL, THE FOLLOWING PEOPLE WERE APPROVED FOR AN ELEMENTARY TEACHING POSITION. THEY ARE ERIC YODER, ALISHA WADE, KRISTA SWARTZENTRUBER & NATALIE KNEPP. SCOTT MADE A MOTION TO ACCEPT THE POSITIONS AS STATED. JOE CUMMINGS SECONDED THE MOTION. MOTION CARRIED.

IN PERSONNEL, JAYNA SWARTZ WAS HIRED AS A CERTIFIED AIDE FOR THE ELEMENTARY/VOCAL MUSIC PROGRAM. JOE CUMMINGS MADE A MOTION TO ACCEPT THE RECOMMENDATION. SCOTT LOTTES SECONDED THE MOTION AND MOTION CARRIED.

ALSO IN PERSONNEL, PAIGE KNEPP WAS HIRED AS A CERTIFIED AIDE FOR THE ELEMENTARY PE CLASS. SCOTT LOTTES MADE A MOTION TO ACCEPT THE RECOMMENDATION. JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

AMY KAVANAUGH REQUEST MATERNITY LEAVE AROUND THE MIDDLE OF SEPTEMBER. JOE CUMMINGS MADE A MOTION TO ACCEPT THE REQUEST. SCOTT LOTTES SECONDED THE REQUEST AND MOTION CARRIED.

UPON RECOMMENDATION FROM TRAVIS MADISON THE BOARD RELEASE DANYELLE WIDNER FROM HER POSISTION. SCOTT LOTTES MADE A MOTION ACCEPT THIS RECOMMENDATION. JOE CUMMINGS ACCEPTED THE MOTION. MOTION CARRIED.

 THE BOARD GAVE TRAVIS MADISON APPROVAL TO FILL STAFF AS NEEDED BEFORE THE NEXT BOARD MEETING. JOE CUMMINGS MADE A MOTION AND SCOTT LOTTES SECONDED THE MOTION. MOTION CARRIED.

IN OTHER NEWS, SUPERINTENDENT TRAVIS MADISON ANNOUNCED THAT STUDENT REGISTRATION WILL BE AUGUST 5, 2013. PLEASE LOOK AT THE SCHOOL WEBSITE, FACEBOOK, & TWITTER FOR MORE INFORMATION.

IN REPORTS, TRAVIS ANNOUNCED THAT THE SCOOL IS GOING TO SELL A LOT TO THE TOWN OF MONTGOMERY.

CLAIM NUMBERS 535 – 578 WERE PRESENTED TO THE BOARD FOR PAYMENT. SCOTT LOTTES MADE A MOTION TO ACCEPT ALL CLAIMS AS PRESENTED. JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

THE NEXT REGULARLY SCHEDULED MEETING WILL BE HELD ON AUGUST 12, 2013.

THERE BEING NO FURTHER BUSINESS, TRAVIS MADISON STATED HE WOULD ENTERTAIN A MOTION TO ADJOURN. SCOTT LOTTES MADE A MOTION TO ADJOURN THE MEETING AND JOE CUMMINGS SECONDED THE MOTION.  MOTION CARRIED AND MEETING WAS ADJOURNED. 

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