January 10, 2013 Minutes

BARR-REEVE COMMUNITY SCHOOLS, INC.

EXECUTIVE MEETING MINUTES
JANUARY 10, 2013 

THE BARR-REEVE BOARD OF EDUCATION MET IN EXECUTIVE SESSION ON THURSDAY, JANUARY 10, 2013 AT 11:00 A.M. AT THE ADMINISTRATION OFFICE OF BARR-REEVE COMMUNITY SCHOOLS. BOARD MEMBERS GALEN GRABER, SCOTT LOTTES AND JOE CUMMINGS WERE PRESENT.  ALSO PRESENT WAS THE SUPERINTENDENT TRAVIS MADISON.  

THE MEETING WAS CALLED TO ORDER.

A DISCUSSION WAS HELD OF STRATEGY WITH IMPLEMENTATION OF SECURITY SYSTEMS. ALSO THE BOARD DISCUSSED THE ASSESSMENT, DESIGN, AND IMPLEMENTATION OF SCHOOL SAFETY AND SECURITY MEASURES, PLANS AND SYSTEMS. THE BOARD RECEIVED INFORMATION ABOUT PROSPECTIVE EMPLOYEES AND ABOUT INTERVIEWS WITH PROSPECTIVE EMPLOYEES. A DISCUSSION WAS HELD ON JOB PERFORMANCE EVALUATION OF INDIVIDUAL EMPLOYEES. 

A MOTION WAS MADE BY JOE CUMMIGNS AND SECONDED BY GALEN GRABER TO ADJOURN THE MEETING. MOTION CARRIED AND MEETING WAS ADJOURNED.

BARR-REEVE COMMUNITY SCHOOLS, INC.

REGULAR BOARD MEETING MINUTES
JANUARY 10, 2013 

THE BARR-REEVE BOARD OF EDUCATION MET IN REGULAR SESSION ON THURSDAY, JANUARY 10, 2013 AT 11:30 A.M. IN THE ADMINISTRATION OFFICE OF BARR-REEVE COMMUNITY SCHOOLS.  BOARD MEMBERS GALEN GRABER, SCOTT LOTTES AND JOE CUMMINGS WERE PRESENT. ALSO PRESENT WERE THE SUPERINTENDENT TRAVIS MADISON AND THOSE LISTED ON THE ATTACHED SIGN-IN SHEET.

TRAVIS MADISON CALLED THE MEETING TO ORDER.

THE BOARD APPROVED THE MINUTES OF THE MEETINGS HELD ON DECEMBER 11, 2012.  SCOTT LOTTES MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED AND JOE CUMMINGS SECONDED THE MOTION.  MOTION CARRIED.

THERE WERE NO COMMENTS FROM PATRONS CONCERNING ITEMS ON THE AGENDA.

IN NEW BUSINESS, RE-ELECT BOARD MEMBER GALEN GRABER TOOK THE OATH OF OFFICE.

THE BOARD OF TRUSTEES WAS REORGANIZED WITH JOE CUMMINGS – PRESIDENT, SCOTT LOTTES – VICE–PRESIDENT AND GALEN GRABER – SECRETARY.  SCOTT LOTTES MADE A MOTION TO ACCEPT JOE CUMMINGS AS PRESIDENT AND GALEN GRABER SECONDED THE MOTION. GALEN GRABER MADE A MOTION TO ACCEPT SCOTT LOTTES AS VICE-PRESIDENT AND JOE CUMMINGS SECONDED THE MOTION. JOE CUMMINGS MADE A MOTION TO ACCEPT GALEN GRABER AS SECRETARY AND SCOTT LOTTES SECONDED THE MOTION. MOTIONS CARRIED.

MR MADISON SUSPENDED THE REGULAR MEETING AND OPENED THE BOARD OF FINANCE MEETING FOR 2013.  OFFICERS WERE ELECTED AS FOLLOWS:  PRES – JOE CUMMINGS, VICE-PRESIDENT – SCOTT LOTTES, AND SECRETARY GALEN GRABER. SCOTT LOTTES MADE A MOTION TO APPROVE THE OFFICERS AND JOE CUMMINGS SECONDED THE MOTION.  MOTION CARRIED AND THE BOARD OF FINANCE MEETING WAS ADJOURNED. 

MR MADISON RECONVENED THE REGULAR BOARD MEETING AND ASKED THE BOARD APPROVED TO APPROVE A RESOLUTION TO ALLOW CORPORATION TREASURER MARY LOTTES TO TRANSFER AND ENCUMBER APPROPRIATIONS.  (SEE ATTACHED)  JOE CUMMINGS MADE THE MOTION TO APPROVE THE RESOLUTION AND GALEN GRABER SECONDED THE MOTION.  MOTION CARRIED.

THE BOARD RECEIVED REPORTS ON THE YEAR END TRANSFER MADE FOR CALENDAR YEAR END 2012.  ALSO MR MADISON PRESENTED THE ECA TREASURERS REPORTS FOR THE FIRST SEMESTER OF THE 2012-2013 SCHOOL YEAR TO THE BOARD FROM ECA TREASURERS BARBARA LENGACHER AND CARMEN YODER. GALEN GRABER MADE A MOTION TO APPROVE THE TRANSFERS AND THE ECA TREASURERS REPORT. SCOTT LOTTES SECONDED THE MOTION AND MOTION CARRIED.

ALSO IN NEW BUSINESS, THE BOARD ACCEPTED THE FOLLOWING FIELD TRIP REQUEST:

JAN 11 – HS BAND – RHYTHM DISCOVERY CENTER – INDIANAPOLIS – STEPHANIE O’BRIAN

SCOTT LOTTES MADE A MOTION TO ACCEPT THE FIELD TRIP AS EDUCATIONAL. GALEN GRABER SECONDED THE MOTION.  MOTION CARRIED.

THE BOARD ACCEPTED THE FOLLOWING PROFESSIONAL DEVELOPMENT REQUESTS:

JAN 15 – TRAINING SPONSORED BY HARMONY/LOGIC KEY – CHASTITY SWARD & AARON ASH

FEB 5 – TEXTBOOK FAIR/K-6 READING – KERRI BOYD, SUSAN JACOBS, ANNETTA GRABER, ABBIE SWARTZENTRUBER, TRACEY NOWASKIE, & GWEN GRABER

 JOE CUMMINGS MADE A MOTION TO APPROVE ALL PROFESSIONAL DEVELOPMENT REQUESTS.  GALEN GRABER SECONDED THE MOTION AND MOTION CARRIED.

IN PERSONNEL, THE BOARD ACCEPTED THE RETIREMENT OF JEAN HAND.  SCOTT LOTTES MADE A MOTION TO ACCEPT HER RETIREMENT AND THANKED HER FOR THE YEARS THAT SHE HAS WORKED HERE. ALL OF THE BOARD MEMBERS WISHED HER WELL IN RETIREMENT. JOE CUMMINGS SECONDED THE MOTION. MOTION CARRIED.

SUPERINTENDENT TRAVIS MADISON ASKED FOR A MOTION TO REMOVED KYLE WITTMER FROM HIS POSITION AS 2ND SHIFT CUSTODIAN. SCOTT LOTTES MADE A MOTION TO ACCEPT AND JOE CUMMINGS SECONDED THE MOTION. MOTION CARRIED.

UPON RECOMMENDATION BY MARK YODER THE BOARD APPROVED TWO CUSTODIAN POSISTIONS. 1ST SHIFT CUSTIODIAN IS JUSTIN SEAL AND 2ND SHIFT CUSTODIAN IS JEFFREY DEVINE. SCOTT LOTTES MADE A MOTION TO ACCEPT THESE POSISTIONS AND GALEN GRABER SECONDED THE MOTION. MOTION CARRIED.

THE BOARD ACCEPTED THE RESIGNATION OF MICHELLE DAVIS AS FOOD SERVICE MANAGER. JOE CUMMINGS MADE A MOTION TO ACCEPT HER RESIGNATION AND GALEN GRABER SECONDED THE MOTION. MOTION CARRIED.

SUPERINTENDENT TRAVIS MADISON RECOMMENDED JANET SWARTZENTRUBER AS THE NEW FOOD SERVICE MANAGER. SCOTT LOTTES MADE A MOTION TO ACCEPT THE RECOMMENDATION AND JOE CUMMINGS SECONDED THE MOTION. MOTION CARRIED.

UPON RECOMMENDATION OF PRINCIPAL JEFF DOYLE AND ASSISTANT PRINCIPAL AARON ASH THE BOARD APPROVED THREE STUDENT TEACHERS IN OUR HIGH SCHOOL: JOSH SCHULTHEIS, LEANNA LARKIN, AND BEN FLINN. SCOTT LOTTES MADE A MOTION TO ACCEPT THE STUDENT TEACHERS AND JOE CUMMINGS SECONDED THE MOTION. MOTION CARRIED.

IN REPORTS, MR MADION GAVE AN UPDATE ON OUR SCHOOL SECURITY. HE TOLD THE BOARD THE ITEMS THAT ARE GOING TO BE CHANGED RIGHT AWAY AND THINGS WE WILL SEE IN THE VERY NEAR FUTURE.

ALSO, SUPERINTENDENT MADISON GAVE AN UPDATE ON OUR REFORENDUM. THERE WILL BE A COMMUNITY MEETING ON TUESDAY, JANUARY 22, 2013 AT 7PM IN THE HIGH SCHOOL CAFETERIA.

CLAIM NUMBERS 1 – 63 PRESENTED TO THE BOARD FOR PAYMENT.  SCOTT LOTTES MADE A MOTION TO ACCEPT ALL CLAIMS AS PRESENTED.  GALEN GRABER SECONDED THE MOTION AND MOTION CARRIED.

THE NEXT REGULARLY SCHEDULED MEETING WILL BE HELD ON FEBRUARY 12, 2013.

THERE BEING NO FURTHER BUSINESS, TRAVIS MADISON STATED HE WOULD ENTERTAIN A MOTION TO ADJOURN.  SCOTT LOTTES MADE A MOTION TO ADJOURN THE MEETING AND GALEN GRABER SECONDED THE MOTION.  MOTION CARRIED AND MEETING WAS ADJOURNED.

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