July 24, 2012 Minutes

BARR-REEVE COMMUNITY SCHOOLS, INC.
EXECUTIVE MEETING MINUTES
JULY 24, 2012

THE BARR-REEVE BOARD OF EDUCATION MET IN EXECUTIVE SESSION ON TUESDAY, JULY 24, 2012 AT 7:00 P.M. AT THE ADMINISTRATION OFFICE OF BARR-REEVE COMMUNITY SCHOOLS. BOARD MEMBERS SCOTT LOTTES, GALEN GRABER AND JOE CUMMINGS WERE PRESENT.  ALSO PRESENT WAS THE SUPERINTENDENT TRAVIS MADISON.  

THE MEETING WAS CALLED TO ORDER.

A DISCUSSION WAS HELD ON COLLECTIVE BARGAINING AND JOB PERFORMANCE EVALUATION OF INDIVIDUAL EMPLOYEES.  A MOTION WAS MADE BY JOE CUMMINGS AND SECONDED BY SCOTT LOTTES TO ADJOURN THE MEETING. MOTION CARRIED AND MEETING WAS ADJOURNED.


BARR-REEVE COMMUNITY SCHOOLS, INC.

BOARD MEETING MINUTES
JULY 24, 2012

THE BARR-REEVE BOARD OF EDUCATION MET IN REGULAR SESSION ON TUESDAY, JULY 24, 2012 AT 8:00 P.M. IN THE ADMINISTRATION OFFICE OF BARR-REEVE COMMUNITY SCHOOLS.  BOARD MEMBERS SCOTT LOTTES, GALEN GRABER AND JOE CUMMINGS WERE PRESENT. ALSO PRESENT WERE THE SUPERINTENDENT TRAVIS MADISON AND THOSE LISTED ON THE ATTACHED SIGN-IN SHEET.   

MR MADISON CALLED THE MEETING TO ORDER.

A MOTION WAS MADE BY JOE CUMMINGS AND SECONDED BY GALEN GRABER TO ACCEPT THE MINUTES OF THE PREVIOUS MEETINGS OF JUNE 22, 2012.  MOTION CARRIED.

THERE WERE NO COMMENTS FROM PATRONS CONCERNING ITEMS ON THE AGENDA.

 IN NEW BUSINESS, ON RECOMMENDATION FROM SUPERINTENDENT TRAVIS MADISON THE BOARD APPROVED THE TOBACCO FREE SCHOOL CAMPUS AND GROUNDS POLICY. SCOTT LOTTES MADE A MOTION AND JOE CUMMINGS SECONDED THE MOTION. MOTION CARRIED.

TRAVIS MADISON PRESENTED THE FOLLOWING FIELD TRIP TO THE BOARD:
JULY 25 – GRADE 1-5 (20 STUDENTS) – MESKER PARK ZOO – LINDA PARSONS
JULY 19 – 21 – BASEBALL TEAM – OHIO  – JARED MILLER
GALEN GRABER MADE A MOTION TO CERTIFY THE FIELD TRIPS AS EDUCATIONAL AND SCOTT LOTTES SECONDED THE MOTION.  MOTION CARRIED.

THE BOARD APPROVED THE BREAD AND MILK PRODUCTS FOR THE 2012-2013 SCHOOL YEAR. THE BID WAS SECURED THROUGH SIEC. PRAIRE FARMS AND EARTHGRAINS WERE AWARDED. JOE CUMMINGS MADE THE MOTION TO APPROVE PRAIRIE FARMS AND EARTHGRAINS AND GALEN GRABER SECONDED THE MOTION.  MOTION CARRIED.

SCOTT LOTTES MADE A MOTION TO APPOINT SUPERINTENDENT MADISON AS VOCATIONAL & SPECIAL EDUCATION REPRESENTATIVE FOR THE SCHOOL CORPORATION.   JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

SUPERINTENDENT MADISON RECOMMENDED THE FOLLOWING TREASURERS APPOINTMENTS FOR THE 2012-2013 SCHOOL YEAR:
CORPORATION TREASURER – MARY LOTTES
DEPUTY CORPORATION TREASURER – TAMARA SWARTZENTRUBER
ELEMENTARY TREASURER – BARBARA LENGACHER
JR/SR HIGH SCHOOL TREASURER – CARMEN YODER
JOE CUMMINGS MADE THE MOTION TO APPROVE ALL TREASURER APPOINTMENTS AS PRESENTED BY SUPERINTENDENT MADISON AND SCOTT LOTTES SECONDED THE MOTION.  MOTION CARRIED.

SUPERINTENDENT MADISON RECOMMENDED $.10 INCREASE TO THE SCHOOL LUNCH FEES FOR THE 2012-2013 SCHOOL YEAR.  GALEN GRABER MADE A MOTION TO INCREASE THE LUNCH FEES.  JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

SUPERINTENDENT MADISON PRESENTED THE TEXTBOOK RENTAL FEES FOR THE 2012-2013 SCHOOL YEAR FOR THE HIGH/MIDDLE SCHOOL TO THE BOARD. 
SIXTH GRADE – $153.52
SEVENTH GRADE – $198.08
EIGHTH GRADE – $209.74
THE HIGH SCHOOL FEES WILL DEPEND ON THE COURSE SCHEDULES FOR THE STUDENT.  GALEN GRABER MADE A MOTION TO APPROVE THE FEES ARE PRESENTED AND SCOTT LOTTES SECONDED THE MOTION.  MOTION CARRIED.

CONFLICT OF INTEREST STATEMENTS WERE SIGNED AND APPROVED BY THE BOARD. SCOTT LOTTES MADE A MOTION TO APPROVE ALL CONFLICT OF INTEREST STATEMENTS AND JOE CUMMINGS SECONDED THE MOTION.  MOTION CARRIED.

IN PERSONNEL, UPON RECOMMENDATION FROM ATHLETIC DIRECTOR AARON ASH, THE BOARD APPROVED THE FOLLOWING 2012 – 2013 COACHING POSITIONS:
VARSITY VOLLEYBALL COACH – AMBER DECOURSEY
JUNIOR VARSITY VOLLEYBALL COACH – KERRI BOYD
HIGH SCHOOL VOLLEYBALL ASSISTANT – BRITTANY CLARK DERR
VOLUNTEER VOLLEYBALL ASSISTANTS – MIKE JAMES, DANA JONES, JOSH SWARTZENTRUBER, AND GLORIA WIRTZ
8TH GRADE VOLLEYBALL COACH – ABBY KNEPP
7TH GRADE VOLLEYBALL COACH – DANIELLE KNEPP
JH VOLLEYBALL VOLUNTEER ASSISTANTS – BROOKE LENGACHER & AMBER RADEMACHER
BOYS VARSITY TENNIS COACH – JUSTIN SEAL
BOYS JUNIOR VARSITY TENNIS COACH – LANDON LENGACHER
BOYS JUNIOR HIGH TENNIS COACH – JORDAN GUINN
BOYS VARSITY CROSS COUNTRY COACH – JAYR PERKINS
BOYS JUNIOR HIGH CROSS COUNTRY COACH – MATT ANDERSON
GIRLS VARSITY CROSS COUNTRY COACH – SUSIE GRABER
VOLUNTEER GIRLS CROSS COUNTRY COACH – KEVIN HELLER, CARRIE HELLER, & JODI KNEPP
GIRLS JUNIOR HIGH CROSS COUNTRY COACH – SUSIE GRABER
GALEN GRABER MADE A MOTION TO ACCEPT THE COACHING POSITIONS AS STATED. JOE CUMMINGS SECONDED THE MOTION AND MOTION CARRIED.

UPON RECOMMENDATION OF TRAVIS MADISON, THE BOARD APPROVED MICHELLE DAVIS AS A FOOD SERVICE MANAGER. SCOTT LOTTES MADE A MOTION TO APPROVE MICHELLE DAVIS AND JOE CUMMIGNS SECONDED THE MOTION. MOTION CARRIED.

UPON RECOMMENDATION FROM HEAD CUSTODIAN MARK YODER THE BOARD APPROVED KATHY TOLBERT AS 2ND SHIFT CUSTODIAN. JOE CUMMINGS MADE A MOTION TO APPROVE KATHY TOLBERT. GALEN GRABER SECONDED THE MOTION. MOTION CARRIED.     

IN OTHER ITEMS, THE BOARD APPROVED THE FOLLOWING PROFESSIONAL DEVELOPMENT REQUEST:
JULY 30 & 31 & AUG 1  – CLASS ASSESSMENTS – NORTH HARRISON HIGH SCHOOL – ANNETTA GRABER & MANDY HANNAH
SCOTT LOTTES MADE A MOTION TO APPROVE THE PROFESSIONAL DEVELOPMENT REQUEST.  GALEN GRABER SECONDED THE MOTION AND MOTION CARRIED.

THE BOARD ALSO APPROVED THE RESIGNATION OF TRACEE DIXON AS HIGH SCHOOL SCIENCE TEACHER. SCOTT LOTTES MADE A MOTION TO ACCEPT THE RESIGNATION AND JOE CUMMINGS SECONDED THE MOTION. MOTION CARRIED.

IN REPORTS, GUIDNANCE COUNSELOR, CHASTITY SWARD GAVE A PRESENTATION TO THE BOARD ON THE 2011-2012 ISTEP+ RESLUTS. TRAVIS MADISON AND THE BOARD THANKED HER FOR COMING AND AGREED WITH HER THAT WE NEED TO THANK OUR TEACHERS AND PARENTS FOR THE JOB WELL DONE.

TRAVIS GAVE A LIST TO THE BOARD MEMBERS FOR FUTURE MEETING DATES BUT SAID THEY ARE SUBJECT TO CHANGE.

SUPERINTENDENT MADISON ALSO GAVE A 2013 BUDGET AND ADVERTISING CALENDAR TO THE BOARD.

ALSO IN REPORTS, SCHOOL REGISTRATION IF SET FOR MONDAY, AUGUST 6, 2012 FROM 9-11 AM AND 1-6 PM. AND FIRST DAY OF SCHOOL IS THURSDAY, AUGUST 9, 2012

SUPERINTENDENT MADISON WANTED TO REMIND EVERYONE THAT THE SCHOOL CORPORATION WILL BE HOSTING A PUBLIC AUCTION OF SURPLUS MATERIALS ON SATURDAY, JULY 28 AT 9:00 AM – 12:00PM IN THE SOUTH PARKING LOT.

CLAIM NUMBERS 485 – 573 PRESENTED TO THE BOARD FOR PAYMENT.  GALEN GRABER MADE A MOTION TO ACCEPT ALL CLAIMS AS PRESENTED.  SCOTT LOTTES SECONDED THE MOTION AND MOTION CARRIED.

THE NEXT BOARD MEETING WILL BE TUESDAY AUGUST 7, 2012 AT 8:00 PM.

THERE BEING NO FURTHER BUSINESS, MR MADISON STATED HE WOULD ENTERTAIN A MOTION TO ADJOURN.  SCOTT LOTTES MADE A MOTION TO ADJOURN THE MEETING AND JOE CUMMINGS SECONDED THE MOTION.  MOTION CARRIED AND MEETING WAS ADJOURNED.

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