February 11, 2016 Minutes


BARR-REEVE COMMUNITY SCHOOLS, INC.

EXECUTIVE MEETING MINUTES
FEBRUARY 11, 2016

THE BARR-REEVE BOARD OF EDUCATION MET IN EXECUTIVE SESSION ON THURSDAY, FEBRUARY 11, 2016 AT 6:00 P.M AND IMMEDIATELY FOLLOWING REGULAR MEETING AT THE ADMINISTRATION OFFICE OF BARR-REEVE COMMUNITY SCHOOLS. BOARD MEMBERS GALEN GRABER, RONALD BOYD AND LANA HELMS WERE PRESENT. ALSO PRESENT WAS THE SUPERINTENDENT TRAVIS MADISON.
THE MEETING WAS CALLED TO ORDER.
A DISCUSSION WAS HELD WHERE AUTHORIZED BY FEDERAL AND STATE STATUTE, STRATEGY WITH RESPECT TO COLLECTIVE BARGAINING AND ON JOB PERFORMANCE EVALUATION OF INDIVIDUAL EMPLOYEES.
A MOTION WAS MADE BY GALEN GRABER AND SECONDED BY LANA HELMS TO ADJOURN THE MEETING. MOTION CARRIED AND MEETING WAS ADJOURNED.


BARR-REEVE COMMUNITY SCHOOLS, INC.

REGULAR MEETING MINUTES
FEBRUARY 11, 2016

THE BARR-REEVE BOARD OF EDUCATION MET IN REGULAR SESSION ON THURSDAY, FEBRUARY 11, 2016 AT 7:00 P.M. IN THE ADMINISTRATION OFFICE OF BARR-REEVE COMMUNITY SCHOOLS. BOARD MEMBERS LANA HELMS, GALEN GRABER AND RONALD BOYD WERE PRESENT. ALSO PRESENT WERE THE SUPERINTENDENT TRAVIS MADISON AND THOSE LISTED ON THE ATTACHED SIGN-IN SHEET.
PRESIDENT RONALD BOYD CALLED THE MEETING TO ORDER.
SECRETARY GALEN GRABER LED THE PLEDGE OF ALLEGIANCE.
THE BOARD APPROVED THE MINUTES OF THE MEETINGS HELD ON JANUARY 11 AND FEBRUARY 5, 2016. GALEN GRABER MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED AND LANA HELMS SECONDED THE MOTION. MOTION CARRIED.
CLAIM NUMBERS 54 – 138 WERE PRESENTED TO THE BOARD FOR PAYMENT. GALEN GRABER MADE A MOTION TO ACCEPT ALL CLAIMS AS PRESENTED. LANA HELMS SECONDED THE MOTION AND MOTION CARRIED.
THERE WERE NO COMMENTS FROM PATRONS CONCERNING ITEMS ON THE AGENDA.
IN REPORTS, NICK LECHNER AND JULI SHELTON, REPRESENTING ARAMARK, WERE HERE TO PRESENT SOME OF THE CHANGES THAT THE BRCS CAFETERIAS HAVE UNDERGONE DURING THE 2015-2016 SCHOOL YEAR. MAIN GOALS WERE INSURING COMPLIANCE WITH STATE AND USDA GUIDELINES AS WELL AS PROMOTING HEALTH CHOICES FOR STUDENTS AND STAFF. CAROL BOYD, SUSAN JACOBS, ANNETTA GRABER, AND DARCY OCHS ALL ASKED QUESTIONS REGARDING THE CHANGES. JEFF DOYLE COMMENTED ON THE TRANSITION AND ITS PROGRESSION. MR. MADISON COMMENTED THAT PARENTS AND SCHOOL PERSONNEL WHO DEAL DAILY WITH STUDENT FOOD ALLERGIES HAVE BEEN PLEASED WITH THE CHANGES AND THE DATA THAT THEY RECEIVE FROM ARAMARK.
IN NEW BUSINESS, MR. MADISON PRESENTED INFORMATION AND RECOMMENDATIONS ON THE 2015 TEACHER PERFORMANCE PAY. THE STATE HAS ISSUED THE DOLLARS TO THE CORPORATION. A MOTION WAS MADE BY RONALD BOYD TO APPROVE THE STIPENDS LISTED AND SUBMITTED BY MR. MADISON. LANA HELMS SECONDED THE MOTION AND MOTION CARRIED. LANA HELMS THANKED THE TEACHERS FOR THEIR WORK.
THE BOARD ACCEPTED THE FOLLOWING FIELD TRIP REQUEST:
FEB 6 – BAND – EVANSVILLE NORTH – STEPHANIE O’BRIAN
LANA HELMS MADE A MOTION TO ACCEPT THE FIELD TRIP AS EDUCATIONAL. GALEN GRABER SECONDED THE MOTION. MOTION CARRIED.
THE BOARD ACCEPTED THE FOLLOWING PROFESSIONAL DEVELOPMENT REQUEST:
JAN 14 – 15 – MUSIC EDUCATORS NATIONAL CONFERENCE – FORT WAYNE – STEPHANIE O’BRIAN
FEB 1 – READY SET GO ISTEP+ 2016 FOR ELA – JASPER, IN – KERRI BOYD
FEB 3 – MATH TEXTBOOK FAIR – HUNTINGBURG, IN – AARON ASH. TIM SWARTZENTRUBER, MARK HOLT, DEAN SCOTT, JULIE KING, TENLEY LESTER, DOUG KLOPFENSTEIN, ASHLEY SEAL & ANDREA HUFF
FEB 18 – MATH DIGITAL RESOURCES E-TEXTBOOK FAIR – HUNTINGBURG, IN – TIM SWARTZENTRUBER, MARK HOLT, DEAN SCOTT, JULIE KING, TENLEY LESTER, DOUG KLOPFENSTEIN, ASHLEY SEAL & ANDREA HUFF
RON BOYD POSED QUESTIONS REGARDS TO A COUPLE OF THE REQUESTS RELATING TO TEXTBOOK ADOPTION. MR. MADISON. MR.S LENGACHER AND MR. DOYLE ADDRESSED HIS QUESTIONS.A MOTION WAS MADE BY RONALD BOYD TO APPROVE THE LEAVE REQUESTS. THE MOTION WAS SECONDED BY GALEN GRABER. MOTION CARRIED.
MR. MADISON PRESENTED A TITLE I PROCEDURES AND COMPLAINT POLICY FOR BOARD APPROVAL AND INCLUSION IN OUR TITLE GRANTS. A MOTION WAS MADE TO ADOPT THE PROCEDURE AND POLICY DOCUMENT BY LANA HELMS. THE MOTION WAS SECONDED BY RONALD BOYD. MOTION CARRIED.
SCHOOL STRATEGIC AND CONTINUOUS SCHOOL IMPROVEMENT PLANS WERE PRESENTED TO THE BOARD FROM BOTH MRS. LENGACHER, FOR THE PRIMARY AND ELEMENTARY SCHOOLS, AND MR. DOYLE FOR THE MIDDLE/SENIOR HIGH SCHOOL. ALL THREE BOARD MEMBERS THANKED THOSE ADMINISTRATORS AND THEIR GROUPS THAT PUT THOSE TOGETHER. A MOTION WAS MADE TO APPROVE THE PLANS BY GALEN GRABER. THE MOTION WAS SECONDED BY RONALD BOYD. MOTION CARRIED.
MR. MADISON PRESENTED A THRESHOLD LOSS POLICY THAT WAS RECOMMENDED BY THE INDIANA STATE BOARD OF ACCOUNTS. THIS POLICY WOULD ESTABLISH $500.00 AS THE AMOUNT THRESHOLD THAT THE CORPORATION WOULD USE FOR REPORTING THEFT, STOLEN OR MISSING PROPERTY TO THE ISBOE. THIS WAS A FIRST READ OF THE POLICY. IT WILL BE BROUGHT BACK WITH ANY CHANGED AND OR MODIFICATIONS NECESSARY TO THE MARCH MEETING FOR ADOPTION.
MR. MADISON PRESENTED AN ANNUAL MAINTENANCE AGREEMENT AND SOFTWARE UPGRADE AGREEMENT WITH JOHNSON CONTROLS. THE AGREEMENT WOULD BE FOR THE NEXT 3 YEARS. A MOTION WAS MADE BY RONALD BOYD TO APPROVE THE AGREEMENT AND PURCHASE OF SOFTWARE. THE MOTION WAS SECONDED BY LANA HELMS. MOTION CARRIED.
IN PERSONNEL, MRS. LENGACHER RECOMMENDED NAMING CORY RAYHILL AS ELEMENTARY MATH BOWL COACH. A MOTION WAS MADE BY RONALD BOYD TO APPROVE THE RECOMMENDATION. THE MOTION WAS SECONDED BY LANA HELMS. MOTION CARRIED.
MR. ASH MADE A RECOMMENDATION TO APPROVE REMINGTON WAGLER AS JH ASSISTANT SOFTBALL COACH. A MOTION WAS MADE BY GALEN GRABER TO APPROVE THE RECOMMENDATION. THE MOTION WAS SECONDED BY RONALD BOYD AND MOTION CARRIED.
MR. MADISON GAVE AN OVERVIEW OF OUR TAX RATE FOR 2016 WHICH WILL DECREASE BY OVER .03 CENTS FROM LAST YEAR AND AT THE SAME LEVEL IT WAS IN 2009 FOLLOWING THE CHANGES TO PROPERTY TAX CAPS. HE ALSO LISTED OUR CURRENT CASH BALANCES AND COMPARED THOSE TO THIS TIME IN 2014 AND 2015.
A REMINDER WAS MADE FOR KINDERGARTEN ROUND UP WHICH WILL TAKE PLACE ON FRIDAY MARCH 11, 2016. ANY QUESTION SHOULD BE DIRECTED TO THE PRIMARY SCHOOL 812-486-3235
PRIOR TO ADJOURNMENT, RONALD BOYD WANTED TO THANK THE ROTARY CLUB AND KEN FRYE FOR THE PURCHASE OF BOOKS FOR OUR STUDENTS AND THANK ARAMARK FOR COMING TO PRESENT AND FIELD QUESTIONS. DARCY OCHS AND LISA DUNCHEON WANTED TO COMMEND OUR CUSTODIAL STAFF FOR THEIR WORK IN KEEPING OUR FACILITIES CLEAN. LANA HELMS WANTED TO THANK ALL OF THE VOLUNTEERS THAT BRCS HAS THAT HELP KEEP US GOING STRONG.
THE NEXT REGULARLY SCHEDULED MEETING WILL BE HELD ON MARCH 8, 2016.
THERE BEING NO FURTHER BUSINESS, PRESIDENT RONALD BOYD STATED HE WOULD ENTERTAIN A MOTION TO ADJOURN. LANA HELMS MADE A MOTION TO ADJOURN THE MEETING AND GALEN GRABER SECONDED THE MOTION. MOTION CARRIED AND MEETING WAS ADJOURNED.

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